Emails will be sent to members and project participants when Annual Meeting drafts become available. Once available, links will appear below to the project pages where members and project participants may click to access Annual Meeting drafts, prior drafts, motions, and comments.
We encourage members to submit comments on drafts in advance. Members are not required to submit a formal motion in order to suggest changes.
The ALI website provides an easy method for submitting comments. Visit the Projects page and be sure that you are signed in. Click on the project name, then on the Comments tab, and follow the prompts to submit your comment. You may either type your comment directly into the text box or upload a PDF or Word document. Please note: Comments submitted online do not appear immediately; they will be visible on the project page after they are posted by ALI staff.
You may also submit your comment via email. The email address for each project is listed on the Comments tab.
Unless expressed otherwise in the submission, individuals who submit comments authorize ALI to retain the submitted material in its files and archives, and to copy, distribute, publish, and otherwise make it available to others, with appropriate credit to the author.
What to include
At the top of the first page, list: (1) the project name; (2) the number of the Section to which changes are proposed; and (3) the name of the member submitting the motion.
Proposed changes to the draft’s text should be shown in markup or comparison format, with additions in blue double-underline font and deletions in red strikethrough font. It is insufficient to describe the changes or to list additions and deletions by page and line number.
Motions should be submitted in Word format.
A brief statement explaining the proposed changes also should be included in the document.
Although any motion actually made at the Meeting requires a "second" by another member, you do not need to list a "seconder" in the document.
If you have questions about formatting your motion, email email@example.com.
What motions cannot cover
Motions may not be submitted on Discussion Drafts (because they are not submitted for membership approval) or on Reporters’ Notes (because they are considered the sole work of the Reporters, not ALI).
ALI reserves the right to refuse to post, copy, or make available materials that it deems too lengthy or not appropriate for the purpose.
Motions should be submitted well in advance of the Annual Meeting in order to give Reporters and other members an opportunity to consider them carefully.
Members should submit their motions by no later than 5:00 p.m. (Eastern) on Thursday, May 14. If that deadline is met, ALI will provide printed copies of the motion at the Meeting. ALI staff will place copies on tables outside the ballroom on the day of the project session.
After May 14: Members who submit motions after 5:00 p.m. (Eastern) on Thursday, May 14 should hand-deliver (1) 300 printed copies and (2) a USB drive containing the motion in Word format to the Meeting registration desk in the Italian Room Foyer. ALI staff will make the copies available on the tables at the ballroom entrance on the day of the project session. Members should not put copies of motions or other materials on the tables.
How to submit
Online: Visit the Projects page and be sure that you are signed in. Click on the project title, then on the Motions tab, and follow the prompts. Please note that motions submitted online do not appear immediately; they will be viewable on the project page after they are posted by ALI staff.
Email: The email address for each project is listed on the Motions tab on the project’s page on the ALI website. Submissions will be acknowledged upon receipt.