Policy Concerning Nonmembers at Annual Meetings
Members who will be accompanied by a nonmember family member or other guest can register these guests via the member’s online registration form.
Members also may invite nonmember colleagues to attend the Annual Meeting and related events. Members who wish to invite a colleague should contact the Membership Department (firstname.lastname@example.org; 215-243-1623) to request that an invitation be issued and to submit the invitee’s contact information.
Nonmember Advisers and Liaisons may attend the Annual Meeting and related events, and can register via the online registration form.
Members of the press who are interested in attending a session should contact Jennifer Morinigo (email@example.com; 215-243-1655). Additional instructions will be provided to members of the press upon registration.
All nonmembers who are permitted to attend must register for the Meeting and must wear the name badge that they receive upon check-in at the registration desk during all sessions and events. Persons not wearing their name badge are not permitted to enter the ballroom or other event venue.
For sessions and events where space is limited, preference will be given to members.
Speaking and voting
Nonmembers may not make or second a motion or vote on any matter. If nonmembers are recognized to speak from the floor of the Annual Meeting, they must identify themselves as nonmembers and state their role or the nature of their interest in the project.
The President, in consultation with the Director, may extend the privilege of the floor to a nonmember who wishes to speak on a particular matter before the Meeting. A request for such privilege should be submitted in writing in advance of the Meeting to the President by email to firstname.lastname@example.org. The following information should be included: (1) the particular issue that the nonmember wishes to address; (2) the nonmember’s relevant credentials and affiliations with respect to the issue; (3) the nature of the nonmember’s interest in the matter; (4) the name of any employer, client, or other person or organization that may have suggested that the nonmember address the matter at the Meeting or on whose behalf the nonmember may be speaking; and (5) a summary of the nonmember’s intended comments. Whether a nonmember to whom a floor privilege is extended at the Meeting will be recognized for subsequent comment or further discussion is subject to the discretion of the presiding officer.
Nonmember Advisers and Liaisons to a project under discussion shall have the same speaking privileges as members with respect to that project, without needing to request such privileges in advance, but may not make or second a motion or vote on any matter.